Educational Event Management

EduEvent

Institutional Event Planning, Budgeting & Accreditation Platform

End-to-end event lifecycle management for educational institutions—from planning and budgeting to execution tracking and accreditation-ready documentation.

The Event Management Challenge

  • Manual event planning in spreadsheets leads to errors
  • Budget overruns due to poor expense tracking
  • Missing documentation for accreditation audits
  • No visibility into event ROI and student engagement
  • Difficult to replicate successful events year-over-year

The EduEvent Solution

  • Centralized event calendar with budget tracking
  • Real-time expense management with approval workflows
  • Auto-generated accreditation reports (NAAC, NBA, etc.)
  • Analytics dashboard showing participation and outcomes
  • Event templates and playbooks for repeatable success

Complete Event Lifecycle Management

Event Planning

Multi-campus event calendar with scheduling, venue booking, and resource allocation

Visual: Calendar view with color-coded events, drag-drop scheduling, conflict detection

Budget Management

Event-wise budgets, expense tracking, approval workflows, and variance analysis

Visual: Budget dashboard with planned vs actual spend, category breakdown, approval queue

Team Coordination

Task assignment, role management, and collaboration tools for event organizing committees

Visual: Kanban board with tasks, owners, deadlines, and status updates

Documentation

Event proposals, minutes of meeting, attendance sheets, and post-event reports

Visual: Document repository with templates, version control, and digital signatures

Accreditation Ready

Auto-generated NAAC/NBA reports with evidence mapping and outcome tracking

Visual: Accreditation report builder with criteria mapping, evidence links, outcomes

Analytics & Insights

Participation metrics, budget utilization, event success scores, and trend analysis

Visual: Executive dashboard with event count, spend, participation rates, ROI metrics

Manage All Event Types

Academic

  • Seminars
  • Workshops
  • Guest Lectures
  • Conferences

Cultural

  • Fests
  • Competitions
  • Celebrations
  • Performances

Sports

  • Tournaments
  • Matches
  • Sports Day
  • Fitness Events

Institutional

  • Convocations
  • Orientations
  • Alumni Meets
  • Parent Meets

Who Benefits from EduEvent?

Academic Administrators

Centralized view of all events with budget control and accreditation compliance

Event Organizing Teams

Collaboration tools, task tracking, and vendor management for seamless execution

Finance & Accounts

Real-time expense tracking, approval workflows, and audit-ready reports

Accreditation-Ready Documentation

EduEvent automatically maps events to NAAC/NBA criteria and generates evidence-based reports, saving weeks of manual documentation effort during accreditation cycles.

NAAC Criteria
Auto-mapped to SSS framework
NBA Outcomes
PO/PSO attainment tracking
Evidence Links
Photos, attendance, reports

Pricing Calculator

Estimate your annual EduEvent investment

11 campus10+
1050 events200+

Estimated Annual Cost

Platform License (pro)$15,000
Event Credits (50 × $50)$2,500
Optional Modules (1)$3,000
Total Annual Investment$20,500

💡 Cost per event: $410

Transform Your Event Management

See how leading institutions use EduEvent to manage 1000+ events annually.